Kiwi Green Softwares LLC
Kiwi Green Softwares LLC

Privacy Policy

Last updated: April 13, 2026

Effective date: 14 April 2026

Kiwi Green Softwares LLC (“Kiwi Green”, “we”, “us”, or “our”) respects your privacy and is committed to protecting it. This Privacy Policy explains what personal data we collect, how we use it, and the rights you have over it when you visit kiwigreensoftwares.com or engage us as a service provider.

We are a software company specialising in AI and LLM integration and bespoke software development for enterprises and startups. Kiwi Green Softwares LLC is a Wyoming-registered entity with its registered office at 30 N Gould St, STE R, Sheridan, WY 82801, United States.

1. Who is the data controller?

For data you submit through this website (e.g. the contact form), Kiwi Green Softwares LLC is the data controller. When we process personal data on behalf of a client as part of a development engagement, we act as a data processor and the client is the data controller; in that case the terms of the relevant Data Processing Agreement (DPA) apply.

2. What data we collect

2.1 Information you give us

  • Contact form submissions: name, email address, company name, and the contents of your message.
  • Email correspondence: any information you choose to send us by email.
  • Engagement information: when we work together on a project, we may receive contact details of your team, billing information, and any project content you share with us.

2.2 Information collected automatically

  • Technical data: IP address, browser type and version, device type, operating system, and approximate location (derived from IP).
  • Usage data: pages visited, time spent, referring URL, and basic interaction events.
  • Cookies and similar technologies: see Section 6 below.

2.3 Information from AI / LLM interactions

If you interact with an AI feature on this site or in a product we build for you, the prompts and responses may be temporarily processed by third-party model providers (such as Anthropic or OpenAI). We do not use these interactions to train models, and we do not sell them. Where possible, we strip personally identifiable information before sending content to a model provider.

3. Why we use your data (lawful bases)

  • To respond to your enquiries — lawful basis: pre-contractual measures and our legitimate interest in answering you.
  • To deliver our services — lawful basis: performance of a contract.
  • To run and improve this website — lawful basis: our legitimate interest in maintaining a secure, working website.
  • To comply with legal obligations — lawful basis: legal obligation (tax, accounting, etc.).
  • To send you optional marketing communications — lawful basis: consent (you can withdraw at any time).

4. Who we share your data with

We do not sell your personal data. We share it only with the categories of recipients below, and only to the extent necessary:

  • Hosting and infrastructure providers that run our website and applications.
  • Email and communication providers we use to respond to enquiries.
  • AI model providers (e.g. Anthropic, OpenAI) when you interact with an AI feature.
  • Payment and accounting providers when invoicing.
  • Professional advisers (lawyers, auditors) under confidentiality.
  • Authorities when required by law or to protect our rights.

All our processors are bound by data processing agreements that require them to apply appropriate security measures.

5. International data transfers

Because we are based in the United States and may use service providers in different countries, your data may be transferred outside your country of residence, including to the United States. When we transfer personal data of individuals located in the European Economic Area, the United Kingdom, or Switzerland, we rely on appropriate safeguards such as the European Commission’s Standard Contractual Clauses.

6. Cookies

We use a small number of cookies and similar technologies:

  • Strictly necessary cookies — required for the site to work (e.g. session, security). These do not require consent.
  • Analytics cookies — help us understand how visitors use the site, in aggregate. Set only with your consent.

You can accept or reject optional cookies using the banner displayed on your first visit, and you can change your choice at any time by clearing your browser storage for this site. Most browsers also let you block cookies entirely.

7. How long we keep your data

  • Contact form submissions: up to 24 months from the date of your last interaction.
  • Client and project data: for the duration of the engagement and for up to 7 years afterwards for legal, tax, and audit purposes.
  • Server logs: typically 30 to 90 days.

When data is no longer needed, we either delete it or anonymise it.

8. Your rights

Depending on where you are located, you may have the following rights regarding your personal data:

  • Right of access to the personal data we hold about you.
  • Right of rectification of inaccurate or incomplete data.
  • Right of erasure (“right to be forgotten”).
  • Right to restrict or object to processing.
  • Right to data portability.
  • Right to withdraw consent at any time, where processing is based on consent.
  • Right to lodge a complaint with your local data protection authority.

To exercise any of these rights, contact us at contact@kiwigreensoftwares.com. We will respond within the timeframes required by applicable law (typically within one month).

9. Security

We apply appropriate technical and organisational measures to protect personal data against unauthorised access, alteration, disclosure, or destruction. These include encryption in transit, access controls, audit logging, and regular reviews. No system is perfectly secure, however, and we cannot guarantee absolute security.

10. Children

Our website and services are not directed to children under 16, and we do not knowingly collect personal data from children. If you believe we have collected data from a child, please contact us and we will delete it.

11. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. The “Effective date” at the top of this page indicates when it was last revised. Material changes will be communicated through a notice on this site or, where appropriate, by email.

12. Contact us

If you have any questions about this Privacy Policy or how we handle your personal data, please contact us: